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AU Officers:
 
President - Mike Farris.   E-mail - 
 
Vice President - Tom Totton.   E-mail -  
 
Secretary - Colin Taylor.  E-mail -
 
Treasurer - Tim Wittenburg.   E-mail -
 
Appointed Positions:
 
Outreach Coordinator - Chuck McPartlin  964-8201   E-mail -
 
Newsletter Editor - Tom Whittemore.   E-mail -
 
Equipment Coordinator - Art Harris.   E-mail -  
 
Refreshments Coordinator -  Janet & Martin Meza
 
Webmaster - Paul Winn.   E-mail -
 
SBMNH Astronomy Programs Manager.   Javier Rivera 682-4711x173

 

Past Board Officers

Duties  of  AU  OFFICERS

** Not required, but highly recommended:  e-mail address used on regular basis **

>> Note  See AU Newsletter for list of current officers and appointed positions

President

Average minimum time per month you may need for this position:  8 hours.

 

Vice President

Average minimum time per month you may need for this position:  6 hours.

 

Secretary (Note: this position comes with a “How-to” manual

 

Treasurer

  •  Receives all dues and other money and keeps proper records of monetary transactions.

  • Initiates payment orders (“ PO ’s”) to SBMNH for timely payment of expenses (example:  monthly Grayphics invoice from AU Newsletter Editor).

  • Manages petty cash fund.

  • Orders annual Astronomy calendars for selling to AU members.

  • Presents an account of the financial condition of the AU at least annually.

  • Ensures money is deposited and any information of new or renewing members is given to the Secretary before the next newsletter is mailed.

  • Schedules people to be greeters and to handle receipt of fees at SBMNH Star Parties.

Average minimum time per month you may need for this position:  8 hours.

>> See below for list of descriptions for the AU Appointed positions. 
These are positions appointed by the AU President, as needed; these are not elected positions.

AU  Appointed  Positions (NOT elected positions)

** Not required, but highly recommended:  e-mail address used on regular basis **

Equipment Coordinator

·         Maintains AU equipment inventory, and makes sure that any repairs are done.

·         Accepts equipment donations and ensures that AU official thank-you letter (which shows the tax identification number of SBMNH) is mailed to the donor on a timely basis.

Average minimum time per month you may need for this position:  6 hours.

 

Newsletter Editor

·         Creates monthly newsletter, by writing and/or coordinating member-written articles and outreach information.

·         Publishes monthly newsletter (currently, via e-mail download to “Grayphics”).

·         Mails and e-mails monthly newsletter to reach members at least one week before first Friday.

·         Works with Secretary to receive current mailing list and labels, and assistance in mailing.

·         Coordinates with Webmaster to ensure most current information is on AU web site.

·         Receives monthly invoice from Grayphics, and makes sure to give to AU Treasurer for payment on timely basis.

·         Required:  access to a computer with Internet.

Average minimum time per month you may need for this position:  8 hours.

 

Outreach Coordinator

·         Receives and returns phone calls, pages, and e-mails of prospective customers.

·         Maintains list of contacts, and an e-mail and a phone list of potential AU volunteers.

·         Organizes and updates calendar of outreach events, and sends monthly e-mails of current events.

·         Arranges for volunteers and equipment, and notifies of any changes or cancellations.

·         Keeps track of volunteers and attendance, notifying the SBMNH Astronomy Programs Manager, AU Officers, and Newsletter Editor.

·         Notifies Newsletter Editor and Webmaster of events.

·         Produces handouts for events, containing club and current astronomical information.

·         Posts a list of upcoming events at monthly meetings.

Average minimum time per month you may need for this position:  12 hours.

 

Refreshments Coordinator (Note: this position comes with a “How-to” manual)

·         Organizes volunteers to provide refreshments at monthly meetings, and sends follow-up reminders prior to meeting and notes of thanks after the meeting (with original receipts, you can receive reimbursement for postage stamps and thank-you cards, and your volunteers can receive up to $30 in reimbursement for refreshments).

·         Comes to monthly meetings to help set-up before meeting and clean-up after (or if not able to come, contacts AU Officer as substitute).

·         Coordinates sign-ups for the potlucks in June and at the annual camp-out.

·         Oversees annual Holiday Party details:  where, when, how much, who is going, etc.

Average minimum time per month you may need for this position:  6 hours.

 

Webmaster

·         Constructs, maintains, and is in charge of AU web site.

·         Coordinates with Newsletter Editor to have most current newsletter as a link.

·         Works with AU Officers and SBMNH Astronomy Programs Manager if any changes to website URL are made (since SBMNH uses AU website as a link from the Museum’s website).

Average minimum time per month you may need for this position:  5 hours.