·        Has general charge of the business and other affairs of the AU.

·        Works with planning group to set goals and organize programs and observations.

·        Directs an ongoing review and update of the AU’s programs and goals.

·        Coordinates with Secretary to ensure publicity for AU events.

·        Coordinates monthly speakers.

·        Chairs the nominating committee, which compiles an annual slate of nominees for AU Officer positions, and recommendations to the AU President for any vacant Appointed positions (see next page for AU Appointed position descriptions).

·        Collects and sorts the mail, including general correspondence (this can be coordinated with the Treasurer).

·        Maintains a current membership roster, and coordinates in publishing periodic directory.

·        Assists the Newsletter Editor by providing address labels of the membership and helping to prepare newsletters for monthly mailings.

·        Coordinates with SBMNH Astronomy Programs Manager to ensure publicity for AU events, and makes sure President knows.

·        Initiates payment orders (“ PO ’s”) to SBMNH for timely payment of expenses (example:  monthly Grayphics invoice from AU Newsletter Editor).

·        Manages petty cash fund.

·        Orders annual Astronomy calendars for selling to AU members.

·        Presents an account of the financial condition of the AU at least annually.

·        Ensures money is deposited and any information of new or renewing members is given to the Secretary before the next newsletter is mailed.

·        Schedules people to be greeters and to handle receipt of fees at SBMNH Star Parties.

Average minimum time per month you may need for this position:  8 hours.

·         Accepts equipment donations and ensures that AU official thank-you letter (which shows the tax identification number of SBMNH) is mailed to the donor on a timely basis.

·         Publishes monthly newsletter (currently, via e-mail download to “Grayphics”).

·         Mails and e-mails monthly newsletter to reach members at least one week before first Friday.

·         Works with Secretary to receive current mailing list and labels, and assistance in mailing.

·         Coordinates with Webmaster to ensure most current information is on AU web site.

·         Receives monthly invoice from Grayphics, and makes sure to give to AU Treasurer for payment on timely basis.

·         Required:  access to a computer with Internet.

·         Maintains list of contacts, and an e-mail and a phone list of potential AU volunteers.

·         Organizes and updates calendar of outreach events, and sends monthly e-mails of current events.

·         Arranges for volunteers and equipment, and notifies of any changes or cancellations.

·         Keeps track of volunteers and attendance, notifying the SBMNH Astronomy Programs Manager, AU Officers, and Newsletter Editor.

·         Notifies Newsletter Editor and Webmaster of events.

·         Produces handouts for events, containing club and current astronomical information.

·         Posts a list of upcoming events at monthly meetings.

·         Comes to monthly meetings to help set-up before meeting and clean-up after (or if not able to come, contacts AU Officer as substitute).

·         Coordinates sign-ups for the potlucks in June and at the annual camp-out.

·         Oversees annual Holiday Party details:  where, when, how much, who is going, etc.

·         Coordinates with Newsletter Editor to have most current newsletter as a link.

·         Works with AU Officers and SBMNH Astronomy Programs Manager if any changes to website URL are made (since SBMNH uses AU website as a link from the Museum’s website).